Executive Assistant (504851)
The Team
Women’s and Children’s Services delivering essential care to women, infants, children, and families across Tasmania. The team includes clinicians, nurses, midwives, allied health professionals, and administrative staff who work collaboratively to support safe, high‑quality, patient‑centred care.
The Role
The Executive Assistant provides high‑level administrative and confidential support to senior leaders within Women’s and Children’s Services. You will work closely with clinicians and operational staff to ensure the smooth running of the office, accurate data management, and efficient coordination of daily activities.
Key responsibilities include:
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Office Coordination: Managing workflows, communication, and efficient and confidential operations of the office.
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Data & Records Management: Maintaining accurate information, developing innovative filing systems, and ensuring compliance with health information standards.
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IT Systems Proficiency: Using Microsoft 365, digital platforms, and clinical information systems to support reporting and administration.
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Team Collaboration: Working effectively with clinicians and administrative colleagues is essential to supporting service delivery.
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Why Tasmania:
The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.
Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.
Details of appointment
Permanent, full time, day worker position, working 76 hours per fortnight, commencing as soon as you can join us!
*Notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary
$76,849 to $82,996 per annum. Our Employer 12% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Union Wages Agreement 2025.
Salary Packaging:
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates:
- Professional development and accelerated pathways.
- A range of leave entitlements, including study leave and Professional Development Support.
- Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.
More information about our Employee Benefits can be found here
Eligibility
Successful applicants will be required to meet the essential criteria.
- Current Working with Children Registration.
Applicants should note the following criteria are desirable:
- Completion of a Certificate in Business Administration or equivalent.
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Statement of Duties:
Application Guide:
How to apply
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
*applications from Recruitment agencies will not be accepted for this role.
For more information
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
Name: Jennifer Pople
Position: Acting Nursing and Midwifery Director Women's and Children's Services North
Phone number: (03) 6777 8978
Email address: jennifer.pople@ths.tas.gov.au
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Tasmanian Health Careers | Tasmanian
Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.