Administrative Officer (522961)
The Team
The Child Health and Parenting Service (CHaPS) provide important health and wellbeing services to families across Tasmania with children aged 0 to 5. The service promotes the healthy development and wellbeing of children, providing growth and developmental assessments, health-focused early intervention, referrals and connections with other early childhood service providers.
The CHaPS deliver a screening and surveillance program offering Child Health Assessments at key developmental periods in a child’s life, enabling the early identification of concerns and early activation of intervention either by CHaPS or through a referral to an appropriate service.
The CHaPS employ an evidence-based approach to working with families which is founded upon a respect for and encouragement of the expertise and self-determination of parents.
The Role
Provide a high level of administrative support within Child Health and Parenting Services (CHaPS).
- Assist with the supervision and coordination of CHaPS human, physical and financial activities.
- Provide comprehensive computer based administrative support within CHaPS, including acting as minute secretary for meetings as required.
- Liaise with clients and staff, including dealing with more complex enquiries in person, by phone and in writing.
- Assist with the administrative/clerical tasks associated with Departmental assets including buildings, equipment and vehicles.
- Complete training to act as a fire warden if required and organise emergency procedures within a designated area as the need arises.
- Undertake Right to Information and other document reproduction as required.
You will need
- Ability to undertake supervisory duties and support administrative staff to ensure efficient administrative
support for CHaPS. - Highly developed computer skills, including proficiency in word processing, data processing, databases,
spreadsheets and information retrieval utilising a range of computer software programs. - Demonstrated high level administrative skills including the ability to provide confidential, high quality
receptionist and administrative support.
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Why Tasmania
The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.
Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.
Details of appointment
Permanent part time, day worker position, working 38 hours per fortnight (Job Share - 8:30am to 5:00pm, 5 days per fortnight), commencing as soon as possible.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary
$76849 to $82996 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Unions Wages Agreement 2025
Salary Packaging
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Allowances
Benefits available to eligible candidates
- Professional development and accelerated pathways.
- A range of leave entitlements, including study leave and Professional Development Support.
- Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.
More information about our Employee Benefits can be found here
Eligibility
Successful applicants will be required to meet the essential criteria.
- Current Working with Children Registration
*Registration/licences that are essential requirements of this role must remain current
and valid at all times whilst employed in this role and the status of these may be
checked at any time during employment. It is the employee’s responsibility to ensure
that registration/licences remain current and to advise the Employer if their
circumstances change. This includes notifying the Employer if a registration/licence is
revoked, cancelled or has its conditions altered.
Applicants should note the following criteria are desirable:
- Current Driver’s Licence
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Statement of Duties:
Application Guide:
How to apply
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
For more information
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
Name: Melissa Atkin
Position: Operations Manager
Phone number: (03) 6166 3501
Email address: melissa.atkin@ths.tas.gov.au
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Tasmanian Health Careers | Tasmanian
Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.