We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

• Provide a high level of support to the Director by undertaking the following administrative activities:
• Maintenance of the Director’s appointment diary, screening phone calls, and travel and accommodation arrangements as required.
• Prepare and contribute to annual reports, budgets, business and strategic plans, and a range of complex, high level correspondence including briefing notes, minutes, and confidential correspondence.
• Liaising between stakeholders, departmental staff, outside agencies, Government instrumentalities and statutory authorities.
• Provide high level administrative support to the Unit, including the provision of personal, electronic, and telephone reception duties within the CARCRU, ensuring sensitive and confidential handling of enquiries, preparation of meeting papers and other documentation to support the operation of the Unit.
• Undertake a range of administrative tasks including but not limited to, basic financial transactions, explanation of operational procedures to new staff and clients, maintenance of databases, operation of general office equipment and processing of mail.
• Operate, update, input, and retrieve data using a number of CARCRU information systems, ensuring accuracy and the ability to adapt to new technology and processes as required. 
• Contribute to the achievement of team objectives and the equitable allocation of workload by working effectively as part of a small team. 
• To undertake duties as allocated by the Director consistent with the functions of the CARCRU and that are within the capacity, qualifications and experience normally expected from persons occupying the position at this classification level.

Essential Requirements

• Registration to Working with Vulnerable People.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

• Relevant qualifications and/or extensive experience in an administrative role.

Download the Statement of Duties and any Associated Documents

 Statement of Duties (357061) Executive Officer Aug 2024.docx

 Statement of Duties (357061) Executive Officer Aug 2024.pdf

 About the Department of Justice (Child Abuse Royal Commission Response Unit).DOCX

 About the Department of Justice (Child Abuse Royal Commission Response Unit).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 3652.

For more information

Marita O'Connell
Acting Director
marita.oconnell@justice.tas.gov.au
Phone: 0428 640 100

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7603