The Team
Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem solving and can-do attitude culture. We are seeking applicants who have the ability to demonstrate initiative, positive and enthusiastic attitude, multitasking tasking skills, and the ability to work both autonomously independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, however are not limited to:
- Utilising Microsoft packages.
- Primarily utilising Proact to complete daily duties such as processing and tracking of timesheets, overtime, leave and shift swap forms.
- Co-ordinating shared mailboxes.
- Ad Hoc diary management.
- Rostering.
Within Surgical and Perioperative Services, we promote productivity in conjunction with upskilling of staff to enable progression within the stream.
The Role:
In accordance with established Agency policies, guidelines and procedures, the Administrative Assistant will:
- Provide high level administrative and clerical support to the Head of Departments (HoDs) Surgical Specialties and/or Medical Staff within Surgical Specialties.
- Undertake a wide range of clerical and organisational duties to assist with the flow of information to and from the Departments of Surgical Specialties.
- Contribute to the coordination of the day to day general administration of the office to ensure that operations are maintained in an effective and efficient manner.
You will need:
- Demonstrated skills in, and understanding of, contemporary office administration practices, including the ability to provide confidential, high quality administrative support in a client focused environment.
- Sound knowledge of, and experience in, the use of a broad range of software packages and information systems, including word processing, spreadsheets and databases, and the ability to quickly become adept in the use of new systems.
- Well-developed interpersonal skills, including oral and written communication skills, appropriate to undertaking administrative and reception duties in a health service environment.
- Capacity to organise and prioritise duties and work effectively with minimal supervision in an environment subject to work pressures and change.
- Demonstrated ability to exercise initiative, judgement and discretion and maintain a high level of confidentiality.
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Details of appointment:
Permanent, part time, day worker position, working 68.4 hours per fortnight, commencing as soon as possible.
*notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary: $64,125 to $68,925 per annum (Pro rata). Our Employer 11.5% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Unions Wages Agreement 2022
Allowances:
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates:
- Professional development and accelerated pathways.
- Excellent leave benefits: 20 days annual leave (pro rata), 20 days personal leave (pro rata), and study assistance leave if eligible.
- Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.
Eligibility:
Note: - Please refer to the Application Guide for more information of Essential requirements, Desirable requirements and pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Statement of Duties:
Application Guide:
How to apply:
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
Caitlin Salter
Administrative Service Manager – SPS Support Unit
0448 321 080
caitlin.salter@ths.tas.gov.au
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Make It Tasmania | Move for a great lifestyle
One Health Podcast - Spotify
One Health Podcast - Apple
Tasmanian Health Careers | Tasmanian
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
