Administrative Officer (357900) - Office of the Independent Regulator
We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated to participate in an interview or recruitment activity, you can include this information with your application.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Period of Appointment
ASAP for a period of 24 months
Hours per fortnight
73.50 hours per fortnight - flexible options available.
Duties
Undertake the provision of office support services to the Office of the Independent Regulator, including:
- being the first point of contact for visitors,
- managing mail distribution,
- ordering office supplies and maintaining office supply stock
- receipting deliveries
- scheduling meetings/workshops
- taking, preparing, and distributing meeting minutes
- raising IT requests through the internal portal
- providing administrative support for contracts and assisting with coordinating contractors
- maintaining efficient and detailed record keeping, including securing sensitive documents with password protection and/or restricting access
- Coordinate conference and travel arrangements for staff, including organising itineraries, accommodation, and conference registrations.
- Maintain efficient and detailed record keeping, including maintaining information systems.
- Preparation of papers, minute taking, action item reporting and follow up and undertaking administrative and logistical work in support of projects.
- Organise, coordinate and plan the maintenance of the vehicle fleet.
- Undertake research to make recommendations for operational improvements to improve office efficiency, including technological improvements.
Essential Requirements
- A Current Tasmanian Registration to Work with Vulnerable People.
Desirable Requirements
- A Current drivers’ licence.
Pre-employment Checks
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
- Pre-employment (National Police Record) checks for: Arson and fire setting, violent crimes and crimes against the person, sex-related offences, drug and alcohol related offences, crimes involving dishonesty, deception and/or conspiracy, making false declarations, malicious damage and destruction to property, serious traffic offences, crimes against public order or relating to the Administration of Law and Justice, Executive or the Legislative Power.
- Disciplinary action in previous employment.
- Identification check.
Download the Statement of Duties and any Associated Documents
Statement of Duties (357900) Administrative Support Officer (CYSOF) July 2026.docx
Statement of Duties (357900) Administrative Support Officer (CYSOF) July 2026.pdf
Information for applicants (Office of the Independent Regulator).docx
Information for applicants (Office of the Independent Regulator).pdf
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4914.
For more information
Petrina Nettlefold
Director Regulation and Compliance
Petrina.Nettlefold@oir.tas.gov.au
0461 411 868