Administrative Assistant (357203)


Department of Justice
Office of the Director of Public Prosecutions
Applications must be submitted by

Position details

Applications close:

AEST

Award/Classification:

Tasmanian State Service Award - General Stream Band 2

Salary:

$64,821.00 to $69,764.00 per annum

Employment type:

Permanent, full-time

Region:

North

Job description:

The position contributes to the effective and efficient operation of the Office of the Director of Public Prosecutions in a team environment by the provision of administrative, reception, word processing and clerical support to legal, administrative and clerical staff.

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

  • Undertake a wide range of clerical and administrative duties to support the efficient and effective delivery of the Office of the Director of Public Prosecutions services including the opening of criminal files, preparation and compilation of court and other legal documentation and filing documents with the Court.
  • Undertake word processing, transcribing of audio material, preparation of legal correspondence and document production duties of a highly confidential nature to a high standard.
  • Undertake data entry including the updating and maintenance of the legal practice database, and utilise the legal database tools for preparation of documentation.
  • Provide personal and telephone reception facilities of a high quality ensuring sensitive and confidential handling of enquiries, including attending to public enquiries, liaison with complainants and witnesses, the legal profession, courts and police.
  • Provide support to other areas within Crown Law as required

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

  • Experience in a legal office environment

Download the Statement of Duties and any Associated Documents

Download File Statement of Duties (357203) Administrative Assistant.docx

Download File Statement of Duties (357203) Administrative Assistant.pdf

Download File About the Department of Justice (Office of the Director of Public Prosecutions).DOCX

Download File About the Department of Justice (Office of the Director of Public Prosecutions).pdf

Download File Information for Applicants (DOJ) Short Form Application.docx

Download File Information for Applicants (DOJ) Short Form Application.pdf

Download File FAQs Short Form Application.docx

Download File FAQs Short Form Application.pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4914.

For more information

Abbey Jones
Acting Manager Business Support
Email: abbey.jones@justice.tas.gov.au
Phone: (03) 6165 3504

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7603

 

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  1. Review the Statement of Duties and consider if you meet the requirements.
  2. Speak to the Contact Officer if you have any questions.
  3. Submit your application including any additional documents as specified in each individual job vacancy notice.