Administration Officer (356542)


Department of Justice
Office of the Director of Public Prosecutions
Applications must be submitted by

Position details

Applications close:

AEST

Award/Classification:

Tasmanian State Service Award - General Stream Band 3

Salary:

$70,490.00 to $76,195.00 per annum

Employment type:

Permanent, full-time

Region:

South

Location:

Hobart

Job description:

This position contributes to the effective and efficient operation of the Office of the Director of Public Prosecutions in a team environment by the provision of administrative, word processing and clerical support to legal, administrative and clerical staff. This role focusses on delivering support to the areas of Child Safety and Complex Drugs, Fraud and Unexplained Wealth Units.

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQ+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

  • Undertake a wide range of clerical and administrative duties to support the efficient and effective delivery of state-wide child safety legal services and the operations of the Complex Drugs, Fraud and Unexplained Wealth Unit in the Office of the Director of Public Prosecutions.
  • Undertake word processing, transcribing of audio material, preparation of correspondence and document production duties of a highly confidential nature.
  • Compile, vet, and file documents such as indictments, subpoenas, Crown Papers and arrange service on defence counsel and defendant.
  • Assist in the effective presentation of criminal prosecutions.
  • Prepare reports on the results of criminal cases and arrange for the preparation of reports and other documentation required by the Supreme Court and the DPP
  • Undertake data entry including the updating and maintenance of a legal practice database, and utilise the database tools for preparation of documentation using merge files and statistics.
  • Provide support to other areas within Crown Law as required.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Download the Statement of Duties and any Associated Documents

Download File Statement of Duties (356542) Administration Officer.docx

Download File Statement of Duties (356542) Administration Officer.pdf

Download File About the Department of Justice (Office of the Director of Public Prosecutions).DOCX

Download File About the Department of Justice (Office of the Director of Public Prosecutions).pdf

Download File Information for Applicants (DOJ) Short Form Application.docx

Download File Information for Applicants (DOJ) Short Form Application.pdf

Download File FAQs Short Form Application.docx

Download File FAQs Short Form Application.pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the blue 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4912. 

For more information

Abbey Jones
A/Manager, Business Support
Email: abbey.jones@justice.tas.gov.au 
Phone: (03) 6165 3504

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  1. Review the Statement of Duties and consider if you meet the requirements.
  2. Speak to the Contact Officer if you have any questions.
  3. Submit your application including any additional documents as specified in each individual job vacancy notice.