Administrative Officer (523820)
The Team
The team within the Department of Health Tasmania supporting the Administrative Officer (523820) role is a collaborative, service-focused group that ensures the smooth and efficient operation of health services. It typically includes administrative professionals, managers, and clinical staff who work together to support frontline healthcare delivery.
The team is characterised by strong communication, attention to detail, and a commitment to accuracy and confidentiality. Administrative Officers contribute by managing records, coordinating workflows, supporting staff, and maintaining systems that enable high-quality patient and organisational outcomes.
Working in this team involves close collaboration across departments, adapting to changing priorities, and upholding public sector values such as integrity, accountability, and respect. Overall, the team plays a vital behind-the-scenes role in supporting effective, patient-centred healthcare services across Tasmania.
The Role
Manage and coordinate the provision of a complete range of efficient and effective office management support services for the Nurse and Midwifery Managers (NUM/MUM), ensuring sensitive and confidential handling of all enquiries.
As a team member, actively support the delivery of a comprehensive range of administrative and service operation functions and facilitate effective communication processes to and from the office.
You will need
- Provide direct secretarial/administrative support to NUM/MUM including the preparation and coordination of confidential documents, correspondence, background notes, briefings, submissions, and reports as required.
- Undertake and support with a range of HR administrative processes associated with recruitment processes, timesheets sick leave, annual leave, and professional development requests.
- Maintain electronic leave bookings for ward nursing midwifery and ancillary staff and reconcile various payroll reports by critically examining, evaluating, and taking appropriate action to ensure relevance, completeness, and accuracy.
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Details of appointment
Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.
*Notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary
$73,811 to $79,779 per annum. Our Employer 12% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Unions Wages Agreement 2022.
Salary Packaging:
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates
- A range of leave entitlements, including study leave and Professional Development Support.
- Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.
More information about our Employee Benefits can be found here
Eligibility
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Statement of Duties:
Application Guide:
How to apply
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
*Applications from Recruitment agencies will not be accepted for this role
For more information
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
Name: Brendan Bakes
Position: Assistant Director of Nursing - Sub-Acute & Aged Services
Phone number: 0448 347 298
Email address: brendan.bakes@ths.tas.gov.au
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Make It Tasmania | Move for a great lifestyle
Tasmanian Health Careers | Tasmanian
Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
